Job Search

Free Printable Job Application Tracker (PDF Download)

February 2, 2026 • 5 min read • JobPilot Team

Not everyone wants a spreadsheet or an app. Sometimes, the best job tracker is a piece of paper on your desk.

We created a free printable job application tracker designed for job seekers who prefer analog organization. Print it out, stick it on your wall, and never lose track of an application again.

Download the Free PDF

📄 Download the Printable Job Tracker (PDF)

The PDF includes:

50 rows for tracking applications
Columns for: Company, Role, Date Applied, Status, Contact, Notes, Follow-Up Date
A status key for quick visual scanning
Space for weekly goals and reflection

Print as many copies as you need. It’s free forever.

What’s Included in the Tracker

Column 1: Company

Write the company name. Keep it simple—no need for the full legal entity.

Column 2: Role/Title

The job title as listed. Include the job ID if you have one (helpful for follow-ups).

Column 3: Date Applied

When you submitted. Critical for tracking how long you’ve been waiting.

Column 4: Status

Use the status key provided:

A = Applied (waiting to hear back)
S = Screening (recruiter call scheduled or completed)
I = Interviewing (one or more interviews in progress)
O = Offer received
R = Rejected (explicit rejection)
G = Ghosted (no response after 14+ days)
W = Withdrawn (you chose not to continue)

Column 5: Contact

The recruiter or hiring manager’s name. Having this ready makes follow-ups easier.

Column 6: Notes

Anything relevant: salary mentioned, referral used, interview feedback, culture observations.

Column 7: Follow-Up Date

When you should check in if you haven’t heard back. We recommend 7-10 days after applying.

How to Use the Printable Tracker

Step 1: Set a Daily Routine

At the end of each day, spend 5 minutes updating your tracker:

Add any new applications.
Update statuses based on responses received.
Set follow-up dates for silent applications.
Cross out rejections (satisfying, trust us).

Step 2: Color Code (Optional)

For visual thinkers, use highlighters:

Yellow = Pending (waiting)
Green = Active (interviewing)
Blue = Offer stage
Red = Closed (rejected or withdrawn)

Step 3: Review Weekly

Every Sunday, review your tracker:

How many applications sent this week?
What’s your response rate?
Which sources are performing best?
What needs follow-up this week?

Step 4: Archive and Start Fresh

When a page fills up, don’t throw it away. Store it in a folder. After your search is complete, you’ll have a record of:

Total applications sent
Companies you’ve connected with (potential future employers)
What worked and what didn’t

Why Printable Trackers Work

Digital tools are powerful, but they’re not for everyone. Here’s why print works:

1. Visibility

A paper tracker on your desk is always visible. No opening an app, no logging in. It’s a constant reminder of your commitments.

2. Tactile Satisfaction

Crossing off a row with a pen is more satisfying than clicking a checkbox. That small dopamine hit keeps you motivated.

3. No Distractions

When you open a spreadsheet, you might also open email, Slack, or social media. Paper doesn’t have notifications.

4. Simplicity

No learning curve. No formulas. No integrations. Just write.

When to Upgrade to Digital

Printable trackers are great for low-to-medium volume job searches (5-10 applications per week). But if you’re applying at scale (20+ per week), consider upgrading to:

Option 1: Spreadsheet

Google Sheets or Excel gives you sorting, filtering, and formulas. Use our free spreadsheet template as a starting point.

Option 2: JobPilot’s Built-In Tracker

If you’re using JobPilot for autofill, the tracker is built in. Every application you submit is automatically logged with company, title, date, and status. No manual entry required.

Try the JobPilot Tracker for Free

Bonus: Weekly Reflection Questions

Print this list and review it every Sunday:

How many applications did I send this week? (Goal: 10-20 for most job seekers)
How many responses did I receive? (Benchmark: 10-15% response rate is normal)
Which application method is working best? (Easy Apply, Company Website, Referral)
What’s one thing I can improve next week? (Resume tweaks, networking outreach, interview prep)
Am I taking care of myself? (Job searching is exhausting. Schedule breaks.)

Download and Start Today