Free Job Application Tracker Template (Google Sheets + Notion + JobPilot)

If you’re applying to more than a handful of jobs, you need a single place to track everything—where you applied, which resume you used, who you spoke with, and when to follow up. This article includes a free template for Google Sheets and Notion plus a walkthrough on how to automate the entire process inside JobPilot’s dashboard.

What the Template Tracks

Our template captures the exact fields hiring managers care about so you can be ready at a moment’s notice:

• Company + link to the job posting
• Role title and location
• Application date & status
• Resume version used
• Salary range (target vs. posted)
• Point of contact (name, email, LinkedIn URL)
• Follow-up date and reminder status
• Interview notes and decisions

Use these columns as-is or expand based on your industry.

Download the Template

Format	Use Case	How to Duplicate
Google Sheets	Collaborative tracking, simple automations	Make a copy → File → Make a copy
Notion	Notes-heavy workflows, linking interview prep	Duplicate this Notion page into your workspace
CSV	Import into Airtable, Excel, or other apps	Download CSV

Note: URLs above point to placeholder destinations. Replace them with your hosted templates when publishing.

How to Customize the Google Sheets Tracker

1. Set up data validation: Limit the Status column to options like Applied, Interviewing, Offer, Rejected, On Hold.
2. Add conditional formatting: Highlight applications needing follow-ups or those in “Interviewing” for 10+ days.
3. Freeze top rows: Keep headers visible and use filters to sort by status or company.
4. Add formulas: Calculate response rates with COUNTIF, or add TODAY() + follow-up intervals.
5. Protect columns: Prevent accidental edits when sharing with mentors.

Automation ideas

• Zapier integration to add new rows when you submit a Typeform or save a job with a web clipper.
• Google Calendar reminders triggered from follow-up dates using Apps Script.
• Slack/Email notifications whenever you move a role into “Interviewing.”

Notion Template Tips

• Use database relations to connect applications with interview prep pages.
• Embed Google Docs, Loom videos, or question lists per company.
• Create views for Kanban (pipeline), Calendar (interviews), and Table (master list).
• Add template buttons to quickly create new entries with prefilled tasks.

How to Turn the Template into a Weekly Ritual

1. Sunday planning: Add 5-10 target companies into “Researching.”
2. Monday application sprint: Move top roles into “Applied,” attach resume versions, and set follow-up reminders.
3. Wednesday review: Update statuses, add recruiter notes, and log interview prep tasks.
4. Friday analysis: Filter by week to track how many applications, interviews, and responses you received.

20 minutes per week will keep your job search organized and accountable.

When to Move from Manual to Automated Tracking

Manual templates work until you’re juggling ~15 active applications. Beyond that, constant data entry becomes a job in itself and errors creep in.

Scenario	Manual Template	JobPilot Automation
Applying to 5 jobs/week	Works well	Overkill
Applying to 20+ jobs/week	Time-consuming, error-prone	Autofill + automatic tracking
Coordinating with coach/mentor	Easy sharing	Export CSV/PDF
Need performance analytics	Requires formulas	Built-in analytics dashboard

Using JobPilot to Automate Tracking Entirely

Templates are great for control, but automation removes the busywork. When you install the JobPilot Chrome extension:

1. Save your resume variations, cover letters, and professional profile once.
2. JobPilot autofills applications on LinkedIn, Indeed, Workday, Greenhouse, and 20+ other boards.
3. Every submission is logged automatically in the JobPilot tracker with company, role, status, date, and source.
4. AI reminders prompt you when it’s time to follow up or prepare for an interview.
5. Export your pipeline to share with mentors or keep a local backup.

That means the template becomes a living dashboard you simply review—no manual updates after each application.

Pair the Template with Strong Follow-Up Habits

• Schedule follow-up reminders when you apply—don’t wait.
• Use email snippets to speed up replies (“Just checking in on my application for…”).
• Track every recruiter conversation in the template’s notes section.
• Highlight stalled roles in red so you know when to let them go.
• Celebrate wins—log interviews, positive feedback, and offers.

Ready to Get Organized?

1. Duplicate the Google Sheets or Notion template above.
2. Log your last 10 applications immediately so the spreadsheet becomes your single source of truth.
3. Install JobPilot to automate tracking for every application from today forward.
4. Review your tracker every Friday to keep momentum high.

With visibility into every opportunity, you’ll act faster, network smarter, and stay motivated until the offer arrives.